Student Handbook

Our Vision and Commitment

Equity, engagement, and excellence for each and every student.

Our Mission

Our mission is to advocate for each and every student by providing learning environments that embrace their cultural and linguistic diversity as an asset that will prepare them for success as lifelong learners and responsible world citizens.

Race and Equity

Our Race and Equity Policy serves as a foundation for our decisions and highlights our commitment to all students, families and staff. Please read our commitment to the Edmonds School District community:

Race and Equity - School Board Policy 0600

Located in south Snohomish County, our 35 schools cover approximately 36 square miles within the communities of Brier, Edmonds, Lynnwood, Mountlake Terrace, Woodway and portions of unincorporated Snohomish County.

District and School Achievement

To view student achievement data and other academic and accountability indicators, please visit the Office of the Superintendent of Public Instruction (OSPI) Report Card website:

Edmonds School District Report Card - OSPI

You may type in a specific school name you would like to review, then click “Go.” There is “Washington School Improvement Framework” data within each school’s report card. 

Reports

Edmonds School District Strategic Plan

District Annual Report

School Performance Reports

In the Edmonds School District, we strive to provide a supportive and inclusive learning environment that nurtures the intellectual, social, and emotional growth of our students. We are dedicated to offering a diverse range of academic programs to meet the needs and interests of every learner, preparing them for success in their educational journey and beyond.

Comprehensive Curriculum

Our district follows a comprehensive curriculum that aligns with state standards and emphasizes core subjects such as English language arts, mathematics, science, and social studies. The curriculum is designed to provide a strong foundation of knowledge and skills across grade levels. In addition to the core curriculum, we offer a variety of enrichment programs to engage and inspire students. These include music, art, physical education, theater, health, world language and clubs that allow students to explore their interests and develop new talents outside of the traditional classroom setting.

Specialized Programs

We offer specialized programs to cater to the unique needs and abilities of students. These include: 

• Athletics (Grades 7-12)
• Career and Technical Education (CTE)
• Dual-Language (Grades K-4)
• Deaf & Hard of Hearing (Regional for Pre K- age 21)
• Multilingual (ML)
• Highly Capable (Options for grades 1-12)
• Preschool
• Science, Technology, Engineering and Math (STEM)
• Special Education (Pre K-age 21)
• Visually Impaired (Regional for Pre K-age 21) 
• Learning Assistance Program (LAP K-4)
• Title I, Part A (K-6)

Learn more online:
Student Learning - Assessment, Curriculum & Instruction
 

Edmonds School District wants to ensure that all students fully benefit from their education by attending school regularly. Attendance is essential to the academic achievement of each and every student. Students with poor attendance miss critical instruction in key concepts, quickly fall behind in school and are less likely to achieve academic success.

Edmonds School District follows attendance protocols outlined by the Washington Office of the State Superintendent of Public Instruction (OSPI) which is in alignment with Washington State Law.

Student Attendance

Absence Reporting

Families must justify all absences within two school days of the student returning to school by calling, emailing or using Skward Qmlativ. Otherwise those absences will be listed as unexcused. Students with 7 unexcused absences in a month or 15 unexcused absences accumulation will be asked to meet with their school, Community Engagement Board and potentially have a truancy petition filed with Snohomish County Juvenile Court. 

Acceptable Excused Absences: 

• Participation in a district or school approved activity or instructional program;
• Illness, health condition, medical appointment;
• Family emergency, including, but not limited to, a death or illness in the family;
• Religious or cultural purpose, including observance of a religious or cultural holiday or participation in religious or cultural instruction;
• Court, judicial proceeding or serving on a jury;
• Post-secondary, technical school or apprenticeship program visitation, or scholarship interview;
• State-recognized search and rescue activities consistent with RCW 28A.225.055;
• Absence directly related to the student’s homeless status;
• Absence resulting from disciplinary/corrective action (e.g., short-term or long-term suspension, emergency expulsion); and
• Principal and parent, guardian, or emancipated youth mutually agreed upon activity.

Attendance Requirements

Washington’s BECCA law states that students under the age of 18 are required to attend school on a full-time basis without any unexcused absences. (RCW 28A. 225.010) The law requires that school districts keep track of attendance and invite families to meetings to find solutions. We must also inform and file a petition with the Snohomish Juvenile Court when a student is withdrawn without follow-up from a new school/ program.

Chronic Absenteeism and Truancy: 

Every absence, excused or unexcused, is a learning opportunity lost and can have significant impacts on a student’s success in school and life. A student who misses 10 percent or more of their school days, which can mean just two days a month, for any reason, is considered chronically absent. A student is considered truant if they miss five or more unexcused days in a month or 10 or more unexcused days in a year. Five or more unexcused days may lead to a conference with the school.

Attendance Calls

Parents and guardians receive automated calls and text messages regarding student absences in compliance with Washington State Attendance law. As a precaution for student safety, the district sends notifications for excused absences in addition to unexcused absences. Attendance messages will follow this daily schedule (times may vary slightly):

Time	School
10:30 a.m.	Secondary schools for periods 1 & 2; Elementary schools that start before 9:00 a.m.
11:00 a.m.	Elementary schools that start at 9:00 a.m. or later
6:00 p.m.	Secondary schools for periods 3-6

 

At Edmonds School District, we believe that maintaining a safe and respectful learning environment is crucial for the success and well-being of all students. We have established clear expectations for student behavior, disciplinary policies, and a code of conduct to ensure a positive and inclusive atmosphere. Here are some key points:

Respect and Responsibility

We expect all students to treat others with respect, kindness, and fairness. This includes showing respect to teachers, staff, classmates, and visitors. Students are responsible for their actions and should strive to make positive choices that contribute to a harmonious and supportive school community.

Civility - School Board Policy 4201

Electronic Resources and Internet Safety

The Board of Directors recognizes that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The board also believes that staff and students need to be proficient and safe users of information, media, and technology to succeed in a digital world.

Electronic Resources and Internet Safety - School Board Policy 2022
Electronic Resources and Internet Safety - School Board Procedure 2022P

Student Dress

The Board of Directors and administration of the Edmonds School District recognize that each student's choice of dress and appearance is an expression of personal style and individual preference. Therefore, a student's decision regarding their appearance will not be interfered with, unless the choice impedes the learning environment or school safety.

Student Dress - School Board Policy 3224
Student Dress - School Board Procedure 3224P

Student Privacy and Searches

Personal privacy is a fundamental aspect of individual liberty. All students possess the constitutional right to be secure in their persons, papers and effects against unreasonable searches and seizures. Staff shall take particular care to respect students' privacy.

School officials have authority to maintain order and discipline in the schools and to protect students from exposure to illegal drugs, weapons and contraband. The superintendent, the principal and other staff designated by the superintendent shall have the authority to conduct reasonable searches on school property as provided by board policy.

Student Privacy and Searches - School Board Policy 3230
Student Privacy and Searches - School Board Procedure 3230P

Prohibited Items and Substances 

Students are prohibited from bringing items that may disrupt the learning environment or pose a risk to themselves or others. This includes weapons, drugs, alcohol, tobacco, vaping devices, and any other illegal or dangerous substances. Violations of this policy will result in severe disciplinary actions and potential legal consequences.

Student Alcohol and Drug Use

The Edmonds School District recognizes that the use/abuse and possession of alcohol, controlled, illegal, addictive, or harmful substance(s), including anabolic steroids, is a societal problem and may represent an impairment to normal development, well-being, and academic performance of students. To ensure the safety, health, and well-being of all students, the district is committed to the development of a program that emphasizes prevention, intervention, aftercare support, and necessary corrective actions.

The district also recognizes the effects to the school, home, and community resulting from drug, alcohol and substance use/abuse. While the primary obligation to seek assistance rests with the student and his/her parent(s)/guardian(s), school staff shall work with families and community resources to develop and implement a comprehensive alcohol and drug prevention and intervention program.

Part of our responsibility is to inform you each year of the district’s policy on student use of drugs/substances/alcohol. This policy is as follows:
Any student who is under the influence of or possesses, sells, offers for sale, or distributes alcohol or controlled substances or drug paraphernalia will be considered under the disciplinary category of exceptional misconduct, which warrants an immediate resort to a short-term or long-term suspension from school or expulsion from school.

Substance Abuse Program - Board Policy 2121

Weapons

The safety of students and staff in our schools is paramount. As such, it is a violation of district policy for any person to knowingly carry a firearm or dangerous weapon on school premises, school-provided transportation, areas of other facilities being used exclusively for school activities, or areas of facilities being used for official meetings of the school board. 

Regulation of Dangerous Weapons on School Premises - School Board Policy 4210

Student Discipline

Edmonds School District embraces high expectations for all our students in both academic achievements and in conduct. We believe that all students can be successful when they understand and have the opportunity to develop the skills to meet these expectations. We value proactive culturally responsive discipline strategies that help address the underlying causes of behavior. 

Student Discipline - School Board Policy 3241
Student Discipline - School Board Procedure 3241P
 

Edmonds School District respects students' rights to explore various issues, have unrestricted access to information, learn in a prejudice-free environment, and form and express their own opinions without personal bias or discrimination.
Students will not, however, substantially disrupt the school's operation or violate any established policy. It is important to note that the use of vulgar and offensive terms in classroom or assembly settings is expressly prohibited.

Academic Freedom and Responsibility - School Board Policy 3221

Freedom of Expression - School Board Policy 3220

Freedom of Assembly - School Board Policy 3223

Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)

Schools are meant to be safe and inclusive environments where all students are protected from Harassment, Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other school activities. This section defines HIB, explains what to do when you see or experience it, and our school’s process for responding to it.

What is HIB?

State law defines HIB in RCW 28A.600.477(5)(b)(i) as “any intentional electronic, written, verbal, or physical act including, but not limited to, one shown to be motivated by any characteristic in RCW 28A.640.010 and 28A.642.010 (discrimination based on a protected class) or other distinguishing characteristics, when the intentional electronic, written, verbal, or physical act:

(A) Physically harms a student or damages the student’s property;
(B) Has the effect of substantially interfering with a student’s education;
(C) Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
(D) Has the effect of substantially disrupting the orderly operation of the school”

HIB may involve an observed or perceived power imbalance and is repeated multiple times or is highly likely to be repeated. HIB is not allowed, by law, in our schools.

How can I make a report or complaint about HIB?

Talk to any school staff member (consider starting with whoever you are most comfortable with!). You may use our district’s reporting form to share concerns about HIB (link to form) but reports about HIB can be made in writing or verbally. Your report can be made anonymously, if you are uncomfortable revealing your identity, or confidentially if you prefer it not be shared with other students involved with the report. No disciplinary action will be taken against another student based solely on an anonymous or confidential report.

If a staff member is notified of, observes, overhears, or otherwise witnesses HIB, they must take prompt and appropriate action to stop the HIB behavior and to prevent it from happening again. Our district also has a HIB Compliance Officer (Rob Baumgartner, 425-431-7350) that supports prevention and response to HIB.

What happens after I make a report about HIB?

If you report HIB, school staff must attempt to resolve the concerns. If the concerns are resolved, then no further action may be necessary. However, if you feel that you or someone you know is the victim of unresolved, severe, or persistent HIB that requires further investigation and action, then you should request an official HIB investigation.

Also, the school must take actions to ensure that those who report HIB don’t experience retaliation. 

What is the investigation process?

When you report a complaint, the HIB Compliance Officer or staff member leading the investigation must notify the families of the students involved with the complaint and must make sure a prompt and thorough investigation takes place. The investigation must be completed within 5 school days, unless you agree on a different timeline. If your complaint involves circumstances that require a longer investigation, the district will notify you with the anticipated date for their response.

When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must provide you with the outcomes of the investigation within 2 school days. This response should include: 

• A summary of the results of the investigation 
• A determination of whether the HIB is substantiated 
• Any corrective measures or remedies needed 
• Clear information about how you can appeal the decision 

What are the next steps if I disagree with the outcome?

For the student designated as the “targeted student” in a complaint:
If you do not agree with the school district’s decision, you may appeal the decision and include any additional information regarding the complaint to the superintendent, or the person assigned to lead the appeal, and then to the school board.

For the student designated as the “aggressor” in a complaint:
A student found to be an “aggressor” in a HIB complaint may not appeal the decision of a HIB investigation. They can, however, appeal corrective actions that result from the findings of the HIB investigation. 

For more information about the HIB complaint process, including important timelines, please see the district’s HIB webpage or the district’s HIB Policy [3207] and Procedure [3207P].

Our School Stands Against Discrimination

Discrimination can happen when someone is treated differently or unfairly because they are part of a protected class, including their race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, creed, disability, use of a service animal, or veteran or military status. 

What is discriminatory harassment?

Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct is based on a student’s protected class and is serious enough to create a hostile environment. A hostile environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to participate in, or benefit from, the school’s services, activities, or opportunities.

To review the district’s Nondiscrimination Policy [3210] and Procedure [3210P], visit the nondiscrimination policy website.

What is sexual harassment?

Sexual harassment is any unwelcome conduct or communication that is sexual in nature and substantially interferes with a student's educational performance or creates an intimidating or hostile environment. Sexual harassment can also occur when a student is led to believe they must submit to unwelcome sexual conduct or communication to gain something in return, such as a grade or a place on a sports team.

Examples of sexual harassment can include pressuring a person for sexual actions or favors; unwelcome touching of a sexual nature; graphic or written statements of a sexual nature; distributing sexually explicit texts, e-mails, or pictures; making sexual jokes, rumors, or suggestive remarks; and physical violence, including rape and sexual assault.

Our schools do not discriminate based on sex and prohibit sex discrimination in all of our education programs and employment, as required by Title IX and state law.

To review the district’s Sexual Harassment Policy [3205] and Procedure [3210P], visit Harassment, Intimidation, and Bullying Reporting website.

What should my school do about discriminatory and sexual harassment?

When a school becomes aware of possible discriminatory or sexual harassment, it must investigate and stop the harassment. The school must address any effects the harassment had on the student at school, including eliminating the hostile environment, and make sure that the harassment does not happen again.
What can I do if I’m concerned about discrimination or harassment?

Talk to a Coordinator or submit a written complaint. You may contact the following school district staff members to report your concerns, ask questions, or learn more about how to resolve your concerns.

Concerns about discrimination: 
Civil Rights Coordinator: Dr. Rob Baumgartner, Assistant Superintendent of Human Resources and Payroll and Benefits, 20420 68th Avenue W., Lynnwood, WA 98036, 425-431-7350, baumgartnerr@edmonds.wednet.edu 

Concerns about sex discrimination, including sexual harassment: 
Title IX Coordinator: Dr. Rob Baumgartner, Assistant Superintendent of Human Resources and Payroll and Benefits, 20420 68th Avenue W., Lynnwood, WA 98036, 425-431-7350, baumgartnerr@edmonds.wednet.edu 

Concerns about disability discrimination: 
Section 504 Coordinator: Jon Bell, Executive Director of Student Services, 20420 68th Avenue W., Lynnwood WA 98036, 425-431-7186, bellj802@edmonds.wednet.edu

Concerns about discrimination based on gender identity: 
Gender-Inclusive Schools Coordinator: Dr. Rob Baumgartner, Assistant Superintendent for Human Resources, Payroll, and Benefits, 20420 68th Avenue W., Lynnwood, WA 98036, 425-431-7023, baumgartnerr@edmonds.wednet.edu

To submit a written complaint, describe the conduct or incident that may be discriminatory and send it by mail, fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the complaint as soon as possible for a prompt investigation, and within one year of the conduct or incident. 

What happens after I file a discrimination complaint?

The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The Civil Rights Coordinator must make sure a prompt and thorough investigation takes place. The investigation must be completed within 30 calendar days unless you agree to a different timeline. If your complaint involves exceptional circumstances that require a longer investigation, the Civil Rights Coordinator will notify you in writing with the anticipated date for their response.

When the investigation is complete, the school district superintendent or the staff member leading the investigation will send you a written response. This response will include: 

• A summary of the results of the investigation 
• A determination of whether the school district failed to comply with civil rights laws 
• Any corrective measures or remedies needed 
• Notice about how you can appeal the decision

What are the next steps if I disagree with the outcome?

If you do not agree with the outcome of your complaint, you may appeal the decision to the superintendent or designee and then to the Office of Superintendent of Public Instruction (OSPI). More information about this process, including important timelines, is included in the district’s Nondiscrimination Procedure (3210P) and Sexual Harassment Procedure (3205P).

I already submitted an HIB complaint – what will my school do?

Harassment, intimidation, or bullying (HIB) can also be discrimination if it's related to a protected class. If you give your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination Procedure (3210P) and the HIB Procedure (3207P) to fully resolve your complaint.

Who else can help with HIB or Discrimination Concerns?

Office of Superintendent of Public Instruction (OSPI)
All reports must start locally at the school or district level. However, OSPI can assist students, families, communities, and school staff with questions about state law, the HIB complaint process, and the discrimination and sexual harassment complaint processes.

OSPI School Safety Center (For questions about harassment, intimidation, and bullying)

• Website: ospi.k12.wa.us/student-success/health-safety/school-safety-center 
• Email: schoolsafety@k12.wa.us
• Phone: 360-725-6068

OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

• Website: ospi.k12.wa.us/policy-funding/equity-and-civil-rights 
• Email: equity@k12.wa.us
• Phone: 360-725-6162

Washington State Governor’s Office of the Education Ombuds (OEO)
The Washington State Governor’s Office of the Education Ombuds works with families, communities, and schools to address problems together so every student can fully participate and thrive in Washington’s K-12 public schools. OEO provides informal conflict resolution tools, coaching, facilitation, and training about family, community engagement, and systems advocacy. 

• Website: www.oeo.wa.gov 
• Email: oeoinfo@gov.wa.gov 
• Phone: 1-866-297-2597

U.S. Department of Education, Office for Civil Rights (OCR)
The U.S. Department of Education, Office for Civil Rights (OCR) enforces federal nondiscrimination laws in public schools, including those that prohibit discrimination based on sex, race, color, national origin, disability, and age. OCR also has a discrimination complaint process.

• Website: https://www.ed.gov/
• Email: orc@ed.gov 
• Phone: 800-421-3481

Our School is Gender-Inclusive

In Washington, all students have the right to be treated consistent with their gender identity at school. Our school will:

• Address students by their requested name and pronouns, with or without a legal name change
• Change a student’s gender designation and have their gender accurately reflected in school records
• Allow students to use restrooms and locker rooms that align with their gender identity
• Allow students to participate in sports, physical education courses, field trips, and overnight trips in accordance with their gender identity
• Keep health and education information confidential and private
• Allow students to wear clothing that reflects their gender identity and apply dress codes without regard to a student’s gender or perceived gender
• Protect students from teasing, bullying, or harassment based on their gender or gender identity

Review the district’s Gender-Inclusive Schools online: Policy [3211] and Procedure [3211P]. If you have questions or concerns, please contact the Gender-Inclusive Schools Coordinator: Rob Baumgartner, Assistant Superintendent for Human Resources, Payroll, and Benefits, 20420 68th Avenue W., Lynnwood, WA 98036, 425-431-7023, baumgartnerr@edmonds.wednet.edu

For concerns about discrimination or discriminatory harassment based on gender identity or gender expression, please see the information above.

Student Health Services

Student Health Services staff are here to support all students with preventive care, such as vision screening, case management planning for health concerns, as well as acute and emergency care. Qualified, professional nurses provide this care to Edmonds School District schools. For students with chronic or life-threatening health conditions, school nurses and other health care providers play a larger role in the daily management of their conditions. Student Health Services staff are responsible for coordinating care for these students by communicating with the student’s family, school staff and health care providers. If your student has a health condition, please contact your school building to connect with your school nurse. 

The nurses at the Edmonds School District encourage all students to have a primary health provider, as this is the key to wellness. Wellness care with a consistent health care provider gives students a better chance of staying healthy. A primary health provider provides:

• Regular screening exams
• Information on developmental milestones – movement skills, speech and language skills, social skills, emotional, and self-care skills
• Immunization information and vaccine administration
• Health and safety tips

Contact your building nurse if you need assistance accessing health care resources and services. 

When your student is too sick for school

We care about protecting students and their families from illness. Please keep ill students home so we do not place other students at risk of contracting the illness. Some symptoms to keep a student at home include the following:

• Appearance of Fatigue with Fatigue Behavior- unusually tired, pale, lack of appetite, difficult to wake, confused or irritable
• Muscle or Body Aches
• Eyes-white or yellow discharge and/or redness of the eyelid or skin around the eye, new vision changes including itchiness, pain or sensitivity to light
• Fever or Chills- with body temperature over 100.4 degrees Fahrenheit or higher. Must be fever free for 24 hours before returning to school. 
• Persistent Nasal Drainage and/or Chronic/Consistent Cough
• Shortness of Breath or Difficulty Breathing/Chest Discomfort
• Sore Throat- especially with swollen glands
• Diarrhea- watery stools within the last 24 hours
• Nausea and/or Vomiting- vomiting within the past 24 hours
• Rash- body rash, especially with fever and itching
• New Loss of Taste or Smell

If your student becomes ill at school with any of the above symptoms or any other symptoms that could indicate a communicable illness, you will be notified immediately by the school to pick up your student. 

In addition, if your student has been diagnosed with a contagious illness, please notify the school. Exposure to contagious illness can affect students with fragile immune systems or certain medical conditions. All health information will be treated with confidentiality.

 

Covid-19, Influenza and RSV for 2025-2026 School Year
Washington State Department of Health (DOH) has guidance on What To Do When You Are Sick With COVID-19 or Another Respiratory Virus. While much of DOH’s new guidance is similar to recent updates announced by the Centers for Disease Control and Prevention (CDC), DOH’s new guidance offers firmer recommendations on how to handle returning to normal activities after the infection of a respiratory virus, as well as more guidance on how to avoid infecting people that are at higher risk for severe illness. One of the most significant guidance changes is how long someone should stay home and away from others after contracting a respiratory virus such as COVID-19, Influenza or RSV.

The guidance recommends that people who have COVID-19 or another respiratory virus may return to normal activities when both of the following have been true for at least 24 hours:

• Their symptoms are getting better overall
• They have not had a fever (without having to use fever-reducing medication).

When people return to normal activities, for 5 days, they should wear a mask and take additional precautions such as taking steps to practice good hand hygiene, cleaning their space regularly, and maintaining physical distance as best as possible.
 

Emergency medications and students with Life-Threatening Conditions

For the health and safety of students with Life-Threatening Conditions (LTC), our school district considers compliance with Washington state’s Life-Threatening Conditions Law (RCW 28A.210.320) to be of the highest priority. 

Examples of possible LTC include severe allergies (anaphylaxis) to food, insect stings, or contact with certain substances; severe asthma; diabetes; seizures disorders; certain cardiac conditions; and many more. If you are unsure if your student has an LTC, consult with your student’s school nurse.

A student with an LTC must have the following on-site before they can start school:

• A health plan developed for the school environment addressing the Life-Threatening Condition (this plan is written by the school nurse in collaboration with the student’s parent/guardian and health care provider);
• Emergency medications and/or equipment orders by a licensed health care provider with prescriptive authority, with written instruction – if needed;
• Actual medication and/or equipment – if needed.

Medications

Medication should be given before or after school under the supervision of a parent/guardian, and should be given at school only when necessary. If necessary, medications can be administered in school on a daily, temporary, or on an as-needed basis under the supervision of a Certificated School Nurse. The school health room is staffed only during school hours and does not remain open for the duration of after-school clubs, athletic practices/games, concerts, dances, or other school-sponsored events. Prior to participating in field trips, athletics, clubs etc, parents//guardians of a student with a health care condition should consult with the school nurse to develop care considerations for the out-of-building event and environment. Note the health care plan does not extend or apply to non-school sponsored activities. If a student attends extended before/after school care programs, or participates in non-school sponsored activities on school grounds, the parents/guardians are responsible for notifying that entity’s program leadership of their student’s healthcare and medication needs.

If the student must receive prescribed oral or topical medication, eye drops, ear drops, premixed nasal spray medications, or life-saving allergy medication during school hours or when the student is under the supervision by district staff and for an official school event, the building administrator will designate school staff, and the school nurse will train and delegate school staff to administer medications and provide a plan to access medications.

Prescription and over-the-counter medications will require written authorization from a parent/guardian with a written request by a licensed health care provider with prescriptive authority to administer the medication at school. If the medication is to be administered for more than fifteen consecutive days the written request from the licensed health care provider must be accompanied by a written medical order, not just a verbal directive. The medical order is valid for the current school year only. 

Medications must be brought to school by the parent/guardian and stored in the Health Room. Prescription and over-the-counter medication must be properly labeled and be contained in its original container with the student’s name. The school will only accept a 20 day supply of medication at one time. Edmonds School District accepts no responsibility for adverse reactions when the medication is dispensed in accordance with the medical order.  Edmonds School District does not share private health information with outside entities without explicit written parent/guardian consent. Student self-administration/self-carry of medication
If a health professional and a student’s parent/guardian request that a student be permitted to self-carry their own medication and/or be permitted to self-administer the medication, our district provides this practice based on the consult with your student’s school nurse and building administrator on the following:

• Student circumstances such as the type of medication, age and developmental level, grade, and general safety concerns; all elements are taken into consideration for the appropriateness of this activity;
• Controlled substances are not allowed under this provision;
• If the student has been approved to self-administer/self-carry, the student is required to have on their person only one daily dose (with the exception of multi-dose devices such as inhalers) needed during school hours, and any additional school-sponsored events.  
• Students that self-carry and self-administer medications, parents/guardians are still expected to complete the annual health update, provide medication authorization orders, and health care plan each school year. 

Asthma inhalers and emergency medications

For the use of asthma inhalers and emergency medications at school, a note from a parent/guardian is not sufficient. The following elements need to be in place at school for a student to self-carry and self-administer asthma inhalers or emergency medications:

• A medication written request from the student’s healthcare provider must be on file with the school;
• The parent/guardian written authorization and completed documentation required by the school;
• The student has to demonstrate to the healthcare provider and a registered nurse at the school the ability to use the inhaler safely and/or emergency medications as prescribed.

Naloxone/NARCAN

For the purpose of assisting a person at risk of experiencing an opioid-related overdose, schools will maintain nasal spray opioid overdose reversal medication and dispensed in accordance with RCW 69.41.095. School employees such as a school nurse or a designated trained school employee may administer the school-owned opioid overdose reversal nasal spray medication to respond to symptoms of an opioid-related overdose. Opioid reversal
medication may be used on school property, including buildings, school grounds, and school buses.

Epinephrine (Epi-pen)

For the purpose of assisting a person with an unknown allergy or reaction, schools will maintain a limited number of epinephrine devices at each school building in accordance with RCW 28A.210.383.  If a student does not have an epinephrine device or a prescription for an epinephrine device on file, the school nurse may utilize the school district supplied epinephrine medication to respond to an anaphylactic reaction under the standing order protocol according to RCW 28A. 210.300.  With a limited number of epinephrine devices at school, this does not negate the parent/guardians responsibility to supply the medication as it has been prescribed by their medical provider during school hours, and any additional school-sponsored events.  

Field trips and school-sponsored events

Under Washington state law, certain medications can be administered by unlicensed school staff following training and delegation by a school nurse during field trips and other school-sponsored events. It is important that if your student is participating in a field trip or a school-sponsored activity (such as athletics, music, clubs) and requires medication not typically provided during normal school hours, the parent/guardian must coordinate with your student’s teacher and school nurse four weeks prior to the event to develop care considerations specific to the activity. Whenever possible the parent/guardian and LHCP are urged to design a medication schedule for administering medication if the student is participating in school sponsored activities outside of the normal school day hours. 

For students traveling out of state or out of the country, other arrangements will need to be made as the school nurse is only able to delegate within Washington state, unless they have an active RN license in another state. Due to the out of state/out of country restrictions, if it is anticipated that your student may be participating in a field trip of that description, please consult with your school nurse early in the school year to discuss accommodations. 

Immunizations and vaccines

The School Board requires that students present medically verified evidence of their immunization status against preventable diseases as required by the Washington State Department of Health for school entry. Students may begin school only if they received all of the required immunizations they are due to receive and submitted a medically verified record on or before the first day of attendance. If additional vaccine doses are needed after initiating a vaccine series, students may start school in conditional status and remain until the next dose becomes due. The Department of Health recognizes proof of immunization status with a Certificate of Immunization. Any and all exemptions must be processed and reported on a Certificate of Exemption (COE) as provided by the Washington Department of Health. The district has access to the Washington State Immunization Information System (IIS) School Module to view and enter student immunization records. There are legal considerations when accessing the WAIIS as it is considered a medical record and both Health Insurance Portability and Accountability Act (HIPAA) and the Family Education Rights and Privacy Act (FERPA) are applied to school immunization management in the IIS. The HIPAA Privacy Rule recognizes the need for public health authorities and others responsible for ensuring public health and safety to have access to protected health information to carry out their public health mission (Section 164.512(b)). The Family Educational Rights and Privacy Act (FERPA) guides the school's authority to disclose information. According to the act, a school nurse or assignee should have written parent/guardian consent to add immunization information to a student's record in the Washington State Immunization Information System.

Pandemic

During a pandemic, Edmonds School District will follow guidelines provided by the Centers for Disease Control and Prevention, Washington State Department of Health, and Snohomish Health Department. In the event of a pandemic the district, in order to safeguard the school community, will follow the recommendations and requirements provided by the Snohomish Health Department and Washington State Department of Health. Requirements include:

• Notifying Snohomish Health Department of a reportable communicable disease and follow up on the Health Officer’s directives,
• Reporting conditions and absenteeism above 10 percent based on Snohomish Health Department’s recommendations.  
• Following the joint document guidelines by the Washington State Department of Health’s and the Office of Superintendent of Public Instruction’s “Infection Disease Control Guide for School Staff”. 

Different forms of communication will be used to keep staff and the school community informed of announcements associated with Edmonds School District’s response to the pandemic. Please ensure that your school has access to your family’s current contact information to notify you in the event of an emergency.  
 

At Edmonds School District, the safety and well-being of our students and staff is our top priority. We are committed to providing a comprehensive school safety program that creates a secure and nurturing environment for everyone. From implementing proactive measures to fostering a culture of safety, we strive to ensure that our schools are places where students can learn and thrive without concerns for their physical and emotional well-being. With the collaboration of parents, staff, community members and local support agencies, we are dedicated to maintaining a comprehensive approach to school safety that addresses prevention, preparedness, and response, allowing our students to focus on their education with peace of mind.

Our comprehensive approach includes Preventative measures, Protective measures, mitigation measures, emergency response and post-emergency recovery. 

Edmonds School District Comprehensive Safety

Emergency Preparedness

Family-student reunification

In the event of a school lockdown or evacuation, the district will provide notification of a family reunification site. Students will only be released to authorized guardians listed in Skyward Qmlativ. Guardians will need to bring Photo Identification to pick up students. 

Lockdown procedures

The district adopted federal guidelines for violent intruder/active shooter response. Our schools drill to the run, hide, fight standards through the A.L.I.C.E. protocol.

A.L.I.C.E. stands for: Alert, Lockdown, Inform, Counter, Evacuate. The basis of this response plan is to provide staff and students more options. The five steps of A.L.I.C.E. are not linear. They can be used by staff and students in any order, as a situation develops. The number one goal of A.L.I.C.E. is to keep students and staff safe and away from harm.

Past tragedies have demonstrated that simply having students lockdown and attempt to hide is not always the most appropriate response.
For more information on the Edmonds School District’s emergency preparedness plans, please visit: http://bit.ly/ESDsafety

Safety reminder: If you see or hear something, say something

The Edmonds School District is constantly evaluating and adjusting safety protocols and procedures to ensure our schools remain safe and comfortable learning environments. However, policies and equipment can only do so much. To achieve truly safe schools takes the entire campus community. Bullying, harassment, racial discrimination, intimidation, threats, bringing weapons and drugs to school all have significant impacts on student success and the ability to maintain a safe school environment. One of the essential keys to maintaining a safe environment is, “see something, say something.” If you see or hear something inappropriate, dangerous, or something that makes you feel unsafe, report the incident to a teacher, counselor, administrator or report an anonymous concern:

Anonymously report unsafe situations including: bullying, intimidation, harassment, weapons, drugs and other concerns.

• Call: 425-551-7393
• Text: 425-551-7393
• Email: 1480@alert1.us
• Web form: http://1480.alert1.us

The actions you take will not only keep our schools safer, it may save the lives of the people you care about.

Food & Nutrition Services website

School meals

School menus are posted online with photos and complete nutrition information:

bit.ly/ESDmenus

Add funds to your student’s account anytime online (cash and checks are also accepted): bit.ly/ESDPayments. Students can add funds to their account at their school office or cafeteria. Unpaid meal balances will stay with student accounts until payment is made in full.  

School meals pricing

Elementary	Middle and high school
Breakfast: $1.75 Lunch: $3.50 Milk: $0.60	Breakfast: $2.00 Lunch: $4.00 Milk: $0.60

Student Wellness Policy

The Edmonds School District recognizes the critical role health plays in student learning and development. The district is committed to learning opportunities that support healthy eating and regular physical activity. Our Student Wellness Policy outlines specific steps for creating a healthier school environment including specific nutrition standards for food sold at school, guidelines for classroom celebrations and how we encourage physical activity. Please review the policy online:

Wellness Policy

Edmonds School District Transportation Services provides student busing to students who live further than one mile from their school. In addition, bus services are provided for 

• Special Education services
• McKinney/Vento homeless services
• Foster Care service
• Field trips
• Athletics

Student bus route information is shared prior to the start of school through the district’s communication tool, ParentSquare. Bus information will also be available in the Edulog Parent Portal app and in Skyward under the Busing tab. Complete school bus routes are not posted online for student safety reasons.  

Transportation Services

Transportation can be reached at 425-431-7230.  Additional contact information is on the transportation website.

Bus Safety

District families are encouraged to read through the expectations and guidelines for safety:

Safe Behavior For Riding the Bus

Safe Walking Routes

For families that live close to school or choose to walk or ride to school, the district has developed safe walking routes for each school:

Walk Zone boundaries and walk zone maps
 

Community use of district facilities

District-owned buildings and facilities are public property to be used in the best interest of the entire community. District and school uses of district-owned buildings and facilities have priority over any other uses, but community groups are encouraged to make use of district facilities.

At any time, building and field rental use may be canceled with short notice.
Please contact the Community Use Office online for more information:

bit.ly/ESDFacilityUse

Facilities operations

Pesticide application practices

Our district has established Integrated Pest Management (IPM) to help provide a safe and healthy learning, working and playing environment for students, staff, families and users of our properties. 

Asbestos Management Plan

The district developed an Asbestos Management Plan for each school, as required by the Asbestos Hazard Emergency Response Act of 1986. 

Water quality testing

The district tests water quality from approximately 300 drinking fountains and water sources used for cooking. 

Detailed information about pest management, asbestos and water quality can be found online:

Maintenance Department website

The Edmonds School District places great importance on fostering positive relationships between the home and school environments, recognizing their crucial role in supporting and enhancing the success of our schools. To achieve effective communication, our schools and the district's Communications Department employ a diverse range of tools and strategies. These tools enable direct communication with students, parents, community partners, and other essential stakeholders, ensuring that our messages are clear, transparent, and readily accessible to all. By establishing strong connections, we aim to keep our audiences engaged and connected to the district, fostering a collaborative and informed educational community.

District Newsletter

Our community values education and demonstrates support for our schools in many ways. Since over 70 percent of our community do not have school-age children, we believe it is important to report to our community regularly about how excellence in student learning strengthens our community. Due to budget cuts, our district newsletter is mailed once a year instead of three to four times. You can still read current and past newsletters online.

Edmonds School District Newsletters

Calendar

Subscribing to one or multiple district and school calendars is a great way to stay up to date on school and district events, school closures, early dismissals and even athletics.

Edmonds School District Calendar

On the school district or any school calendar, click on the Feed button, to subscribe. 

ParentSquare

Edmonds School District uses ParentSquare for classroom, school and district communication with families. ParentSquare allows communication by email, text message, phone calls and mobile app. ParentSquare is also used to send messages during emergency situations.

ParentSquare automatically generates an account for each parent/guardian, staff members and students in grade 6-12. You can use ParentSquare on any device. We encourage all to activate accounts and also download the mobile app and update your notification preferences.

Here’s what you can do with ParentSquare:

• Receive messages from the school via email, text or app notification 
• Find teacher and class assignments
• Choose to receive information as it comes or all at once with a daily digest at 6 p.m. 
• Communicate in your preferred language
• Share pictures and files
• Comment on school postings to engage with your school community
• Direct message teachers, staff and other parents
• Participate in group messages
• Sign up for parent-teacher conferences

How to activate your account

You should receive an invitation email to join ParentSquare via the email address listed in Skyward. Please click the link to activate your account. It takes less than a minute.

Each parent/guardian needs their own ParentSquare account with their unique email address and mobile number so they receive notifications. If you don’t receive an email you can also activate your account online at www.parentsquare.com

Use the ParentSquare App

You can download the free mobile app for iOS or Android. It’s a great way to stay connected with your school. 

Social Media

Edmonds School District utilizes several social media platforms as a means of enhancing existing communication strategies and celebrating students, staff and school achievement. 

Follow @EdmondsSchools to see what’s going on around the district on: 

Facebook

Instagram

YouTube

LinkedIn

Websites

Edmonds School District’s website serves as a vital hub of information and communication for students, parents, staff, and the community. It functions as a centralized platform where users can access a wide range of resources and stay updated on various aspects of the district including enrollment, employment, school board policies, departmental information. 

Each school website adds critical information about school policies, news and events. They offer a wealth of resources for parents and students to support their educational journey. 

To find your school website from the district website, first head to: www.edmonds.wednet.edu, then select “schools” from the top right corner, which will pop up a list of our school websites.

PeachJar

Our schools and community partners utilize an online flier delivery platform, called Peachjar, to share school news, information, events, and community activities with families. Fliers are distributed via Peachjar to the email addresses in Skyward Qmlativ. All district and school flyers are also posted to our website:

Edmonds School District PeachJar

Family & Community Engagement

The Edmonds School District works to create systemic support in our system to allow for family engagement at all levels of our system.

Family and Community Engagement

Title I Parent Family Engagement

Parent family engagement is an integral and valued part of a successful Title I school. We offer ongoing events and programs to build partnerships with our families. We are committed to frequent communication with families and welcome your feedback.

Title I K-6 Compacts
Title I Parent Family Engagement Policy 4130
 

District Volunteer

You are invited to become a valued volunteer in Edmonds School District schools. When volunteers commit to serving at a school, students achieve higher grades, have access to more opportunities, and gain community connections to help them thrive. Volunteers have the opportunity to engage with students, collaborate with our dedicated staff, and positively impact the educational journey of our students.

Apply to volunteer online: 
Volunteer

Parent Groups and Committees

We value partnerships with parents, students, and family and community members through different committees and parent groups. 

Committees and Parent Groups

College and Career Planning

All middle and high school students use an online college and career readiness tool, called Naviance. Students may login to their school’s Naviance portal to access resources:
Naviance - Career & College

School Psychologists

School psychologists engage in data collection, behavior and mental health interventions, and work with diverse learners to support academic achievement, behavior and mental health. School psychologists can also be a resource for improving school climate and connectedness.  

School Counselors

School counselors play a critical role in preventive support for our students. Counselors create a nurturing and supportive environment, enabling students to develop vital skills and thrive academically.
If a student or family is concerned about a student and their social - emotional wellbeing they can call their school to connect with their school counselor.

K-8 Reading Intervention

Each elementary school provides early literacy intervention through WA Learning Assistance Program (LAP) and/or Title I, Part A. Title I/LAP prioritizes prevention and early intervention to lessen the impact of potential reading difficulties. Students are identified through WA state mandated literacy screening.

Each middle school offers reading intervention support classes to students performing below standard in reading.  Students are identified through state and district assessments. Eligible students are invited to participate. 

Title I/LAP
 

Special Education

Special Education Services are provided to all qualified students ages birth to 21. To inquire about services for students currently enrolled in the district, contact the school psychologist at your local school. For students not currently enrolled, please call the Psychology and Counseling Services Office at 425-431-7208. District policies, procedures, and any required reports relating to Special Education are available to the public, upon request, through the Special Education office or online:
Special Education department

Family Resource Advocates

Family Resource Advocates provide holistic support to students and families and assist them with accessing resources in the community. This is why Family Resource Advocates support families and students to help find resources in the community around basic needs, mental health services, housing, medical services, and much more.  
If you need support please call your school to connect with your Family Resource Advocate.

McKinney/Vento - homeless students

Any students who are experiencing homelessness, defined as lacking fixed, regular, and adequate nighttime residence, are eligible for additional support services including access to the Edmonds Hub. 
Homeless/McKinney Vento Information 

Chromebooks and Internet Access

All Edmonds School District students in Kindergarten through 12th grade use a Chromebook to support their learning and to access curricular materials. Students in 7th thru 12th grade are expected to take a district-issued Chromebook off campus to support and enhance their learning; in other grades, Chromebooks will generally stay on campus. Many educational resources and other adopted and supported online tools are available to students. 

Students are expected to care for district equipment, and to return it in good condition. Students who do not turn in their Chromebook or who are witnessed intentionally damaging this equipment will receive a fine. All technology and digital tools provided for educational use are available thanks to voter-approved Capital/Technology levies. Please contact individual schools for Chromebook distribution information. 

Electronic Resources and Internet Safety - School Board Policy 2022
Students and Telecommunication Devices - School Board Policy 3245

Student Technology Support

Student Tech support is provided by Para Tech staff assigned onsite at each secondary school. K-8 and elementary schools are supported by Para Tech staff supporting multiple schools. If you have questions, please email techsupport@edmonds15.org.

Internet Access Support

There are options available for all students who need support accessing the internet from home. Families may be eligible for reduced-cost internet access or WiFi hotspot devices. Please reach out to your school if you need any support in this process.
Financial Support - Student Internet Access

Digital tools and online resources 

Digital tools are used to access or provide support for district-adopted curricula and to enhance student learning, creation, and productivity as part of the learning experience. Safeguarding student information and data and prioritizing student privacy are important considerations when choosing digital tools for student access. Student accounts often require the use of student data, which may include first and last name, school email address, course enrollment, grade level, and the name of school/teacher. Applications/tools that we utilize are intended for educational purposes only. Some of our core tools include Google Workspace, Learning Management Systems (Seesaw and Canvas), iReady, and Clever. 

Additional tools and resources may be used by individual schools, programs, and teachers. Tools that are approved for use in the district are listed in Learn Platform, our catalog of digital tools. These tools are vetted for their ability to support or enhance learning; we require signed Data Privacy Agreements (DPAs) with vendors with whom we share student data. You may learn more about the process on the district website.

Learning Management Systems

• Seesaw  is the Learning Management System (LMS) for Kindergarten through 2nd grade students. Seesaw is the "home base" where teachers may share assignments, information, and other forms of communication with students and their families. Your student’s teacher will invite you to join the class if the teacher is using Seesaw.

• Canvas  is the Learning Management System (LMS) for 3rd through 12th grade students. Canvas is the "home base" where teachers may share assignments, links to resources, information, and other forms of communication with students and their families. It is also where students submit any digital assignments. Parents can access observer accounts to monitor their student’s work, grades, and assignments in Canvas. More information can be found on the Family Canvas page of our website under the “Using Canvas” tab.   

Student Internet Use and Electronic Communication

The Edmonds School District provides all students with access to networked services as well as to the internet and some forms of electronic communication. Technology is an integral part of education and our students’ learning experience. All students are required to access their district-issued Chromebook as well as the network in order to use online curriculum and resources purchased by the district to support student learning, access district systems such as supported digital tools and databases, and access free educational internet sites. By enrolling their student in Edmonds School District, parents/guardians grant their student the right to access the network and to use the district-issued Chromebook that is integral to their educational experience.

Student Responsibility

Having our students’ safety in mind is key. While using educational tools, students are expected to abide by the Edmonds School District Acceptable Use Guidelines and Internet Safety Requirements, which can be found online Student Acceptable Use. All students will learn about the policy and be asked to sign the agreement during the first month of school. Click here to see the student version of the agreement.

Family Access

Not all of our tools allow for family access. Some of our most commonly used district supported tools are located on the Digital Tool Resource page. Click on the tool you want to learn more about and then on the Family button. The family button is only available if families have access. 

Parents/guardians have access to Skyward Qmlativ, our Student Information System, to view grades, digitally sign certain forms, update their contact information and more. 

Skyward Qmlativ

Parents/guardians have the ability to view and monitor their student’s internet access through our internet filter, SecURLy. Directions to set up SecURLy guardian access and directions for using it are located on the Digital Learning & Libraries website within the “Safety at Home” tab:
Managing Student Technology at Home
 

Student Email

Students in the Edmonds School District are issued a school email account as part of their Google account. Email accounts are used for account creation/access for various approved digital tools. Elementary email accounts can only send and receive messages within the school district and from a few approved digital tools.

Artificial Intelligence

Artificial Intelligence is a rapidly-advancing set of technologies for capturing data to detect patterns and automate decisions. AI tools can enhance classroom learning and their implementation should be guided with proper training, ethical considerations, and responsible oversight. When utilizing AI tools to create or support the creation of texts or creative works, students are expected to adhere to guidance of their classroom teacher. 

Student use of Artificial Intelligence to support their learning must be done in accordance with district policy.

Electronic Resources and Internet Safety - School Board Procedure 2022P (Artificial Intelligence Procedures & Guidelines section)

Grading

The Edmonds School District Board of Directors believes that the cooperation of school and home is a vital ingredient in the growth and education of the student and recognizes the district's responsibility to keep families informed of student welfare and progress in school. Semester grades are posted online in Skyward Qmlativ.

Grading and Progress Reports - School board Policy 2420

Report Cards

After each grading period, teachers post grades into Skyward Qmlativ. Families can login and view student report cards. For guidance on accessing and viewing student report cards, read the instructions online:
Report Cards in Skyward

State Testing

• Smarter Balanced Assessment (SBA) assesses two areas: English Language Arts (ELA) and Math and are required for students in grades 3-8 and 10. Annually each spring. 
• Washington Comprehensive Assessment in Science (WCAS) is required for students in grades 5, 8 and 11 annually each spring. 
• English Language Proficiency Assessment is for students who are eligible for English Learner services. This is taken annually to determine whether the student continues to receive English Learner services.
• Washington Kindergarten Inventory of Developing Skills (WaKIDS) is a process to identify skills, knowledge and characteristics of kindergarten students each fall. 

Edmonds School District is committed to providing families with the necessary information and resources to create a collaborative and supportive environment supporting all students' educational journeys.  

Interpretation & Translation

District parents and guardians have the right to participate in their students' education, including communicating with teachers and staff. The district will take reasonable steps to provide families competent oral interpretation and/or written translation of materials or information about any program, service, and activity and to facilitate any interaction with staff significant to a student's education. The district will provide such service when it might be reasonably anticipated as necessary or upon request by families.

The district has a Spanish language line that can assist district families and students with communicating directly with schools and answering questions regarding district/school programs and events, enrollment or any matter related to your student’s education. If you need to speak with a school or have questions and need assistance in Spanish, please call 425-431-1304.

Family Language Access Plan - School Board Policy 4218

Interpretation & Translation Services

Accessing student records

Skyward Qmlativ is the upgraded family portal into Edmonds’ student information system. Families can review student’s grades and attendance, report absences, apply for meal benefits, review bus routes and more. Skyward Qmlativ has selective access, which includes reporting absences, via its mobile interface. You can download the Skyward app from a mainstream app store. Please visit the Skyward account access website for details:

Skyward Family Access

Family support resources

The new Family Support webpage provides resources for students and families, including help from family resource advocates, school counselors, and psychologists. The page also offers links to community resources like crisis support, mental health services, and financial aid. Additionally, it includes information on reporting bullying and safety concerns.

Report/Family Support

For urgent needs, please contact your school or reach out using the details below: 425-431-1454
familysupport@edmonds.wednet.edu

Free and reduced meal applications waive other student fees

We encourage eligible families to fill out a free and reduced meal application for each of your students and check the box on the back page to consent to waive course fees. Once your application is approved, you will receive assistance with ASB cards, athletics participation fees, course fees and other benefits. Applications are available here:

Food & Nutrition Services   To request a printed application, call 425-431-7077.

Financial Support

Request to Restrict Release of Information

Annual Notification of Rights Under FERPA

Parents/guardians (“Parents”) and eligible students have a right to inspect and review “education records” and other rights under the Family Education Rights and Privacy Act (FERPA).

“Education records” means any record (in handwriting, print, tapes, film, computer or other medium) maintained by the Edmonds School District or an agent of the district that contains personally identifiable information directly related to a student, except personal working notes kept by a staff member.

Parents of dependent children have the right to inspect education records regarding their children except for certain health care records. An eligible student (age 18 and older) may inspect his/her education records. If a record contains information on more than one student, access will be provided only to that portion of the record or document which relates to that student. The review will occur promptly after a request is received unless a written explanation for the failure to do so is supplied by the records official. In no case will access occur more than 45 days after the request is made.

Inspection and review will be conducted during normal working hours, unless the records official consents to other arrangements. Records officials will provide reasonable assistance in the interpretation and analysis of student records as requested. Although records must remain within district control, they may be copied or reproduced for the parent or eligible student at their own expense. Upon graduation from high school, a student may request to receive a final transcript in addition to his/her diploma.

At the time of inspection and review, the parent or eligible student granted access to records may challenge the appropriateness and accuracy of any record directly related to the student and may request correction or deletion. Records officials may honor such requests by correcting or deleting records which are inaccurate, misleading, or otherwise in violation of privacy, provided that the superintendent or designee concurs.

Parents have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without con­sent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or com­pany with whom the school has contracted to perform a special task (such as an attorney, audi­tor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

Parents have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA. The name and address of the office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202-5901

Student Records - School Board Procedure 3231P

Directory Information: Opting Out

The Edmonds School District defines directory information as a student’s name, photograph, school, grade, dates of attendance, participation in officially recognized activities and sports, weight and height of members of athletic teams, diplomas and awards received and the most recent previous school attended (District Procedure 3231P). 

The Edmonds School District will routinely release directory information for the purpose of providing education, scholarship, vocational/occupational and/or military information, or to the news media and law enforcement. This information shall not be released for commercial purposes.

You have the right to withhold directory information. The “Directory Information Opt Out” form may be completed by a parent, guardian or an eligible student over 18 years of age. The form is available online via Skyward Family Access. More information about logging and navigating Skyward can be found online:
Skyward Family Access for parents/guardians

Sno-Isle Library Data Sharing

Edmonds School District has partnered with Sno-Isle Libraries to provide resources to eligible students (see note below about eligibility). To streamline access, the district shares student names, addresses, telephone numbers, school email addresses, and grade levels with Sno-Isle Libraries. This data is used to automatically create student accounts. If you wish to opt out of this data sharing, please contact your student’s school.

Sno-Isle Libraries also offers students optional access to online content through third-party service providers. If a student uses one of these online resources, certain data may be automatically shared with the service provider. Edmonds School District and Sno-Isle Libraries are not responsible for data transmitted to these third parties. Please advise your student to use caution when accessing online services. 

NOTE: Sno-Isle Libraries accounts are exclusively available to students residing in areas subject to related local tax levies. Please contact Sno-Isle Libraries if you have questions.
 

K-12 Education Support for families

Washington State Governor's Office of the Education Ombuds (OEO)

The Washington State Office of Education Ombuds (OEO) listens, shares information and referrals, and works with families, communities, and schools to address concerns so that every student can fully participate and thrive in our state’s public schools. OEO provides support in multiple languages and has telephone interpretation available. To get help or learn more about what OEO does, please visit our website: 
https://www.oeo.wa.gov/en; 
email oeoinfo@gov.wa.gov, 
or call:  1-866-297-2597 (interpretation available).
 
The Washington State Governor’s Office of the Education Ombuds (OEO) is an independent state agency that helps to reduce educational opportunity gaps by supporting families, students, educators, and other stakeholders in communities across WA in understanding the K-12 school system and resolving concerns collaboratively. OEO services are free and confidential. Anyone can contact OEO with a question or concern about K-12 public schools.

Complaints Concerning Staff or Programs 

The Edmonds School District Board of Directors welcomes constructive feedback about district programs and other district responsibilities, but the Board has the legal and ethical responsibility to protect its staff and students from criticism and/or disruption of school programs. The board will not entertain complaints regarding any individual staff member or student in a public session of board meetings unless that individual has requested a public hearing. The district welcomes any questions, comments or concerns that are presented in a professional manner. The district encourages those who have a concern to follow district protocol for processing concerns: 

• Step 1: Discuss the issue with the teacher or guidance counselor at school, or the appropriate person in a department or program. If not resolved, 
• Step 2: Discuss the issue with the principal or supervisor. If it is a school-wide concern, this becomes Step 1. If not resolved, 
• Step 3: Contact the appropriate assistant superintendent’s or executive director’s office. If not resolved, 
• Step 4: Contact the Superintendent’s Office. The superintendent will develop procedures to handle complaints concerning staff or programs. 

Complaints Concerning Staff or Programs - School Board Policy 4220

Complaints Related to Federal Programs

A citizen complaint is a written statement that alleges a violation of a federal rule, law or regulation or state regulation that applies to a federal program.
To file a complaint against a school district, education service district (ESD) or other service provider (subgrantee), please visit the Office of the Superintendent of Public Instruction Citizen Complaints website, www.k12.wa.us/TitleI/CitizenComplaint.aspx, for an outline of the 5-step process.

Title Programs

• Title I, A Programs and services for struggling learners
• Title I, C Migrant and Multilingual Education
• Title II, A Teacher & Principal Quality
• Title III Multilingual Education Program
• Title IV, B 21st Century Community Learning Centers
• Title V Rural Education Achievement Program
• Title VI Indian, Native Hawaiian, Alaska Native Education

Complaint Procedure

If you believe your student is being discriminated against, report your concerns to your student’s teacher or principal immediately. This will allow the school to respond to the situation as soon as possible. If you cannot resolve your concern, you may wish to file a complaint with the school district. Anyone can file a complaint with the school district.

You can file a formal complaint by writing a letter to the superintendent that describes what happened and why you think it is discrimination. It is helpful to include what you want the district to do. Your letter must be signed. The employee designated by the district to receive complaints will investigate your allegations and provide the superintendent with a written report of the complaint and the results of the investigation. You and the district may also agree to resolve your complaint in lieu of an investigation.

The superintendent will send you a written letter within 30 calendar days which will either deny your allegations or describe the reasonable actions the district will take. The letter will include how to file an appeal with your school board if you do not agree with the superintendent’s decision. Corrective measures must occur no later than 30 calendar days of the superintendent’s letter. If you don’t agree with the superintendent’s decision or no one responds to your letter, you can file an appeal by writing a letter to your school board. The letter must include the part of the superintendent’s written decision that you would like to appeal and what you want the district to do. Your letter must be filed with the secretary of your school board by the 10th calendar day after you received the superintendent’s response letter.

The school board will schedule a hearing within 20 calendar days after receiving your appeal letter. You may also all agree on a different date. At the hearing you will explain why you disagree with the superintendent’s decision. You may bring witnesses or other information that is related to your appeal. The board will send you a copy of their decision within 10 calendar days after the hearing. The decision will include how to appeal to the Office of Superintendent of Public Instruction (OSPI) if you disagree. If you don’t agree with the school board’s decision, you can file an appeal by writing a letter to the Superintendent of Public Instruction. The letter must include the part of the school board’s decision that you would like to appeal and what you want the district to do. Your signed letter must be received by OSPI by the 20th calendar day of receiving the school board’s decision. It can be hand-delivered or mailed to: OSPI Administrative Resource Services, P.O. Box 47200, Olympia, WA  98504-7200, Phone (360) 725-6133. OSPI will schedule a hearing with an administrative law judge through the Office of Administrative Hearings (OAH). At the hearing, you will explain why you disagree with the school board’s decision. You may bring witnesses or other information that is related to your appeal. After the hearing, you will receive a copy of the judge’s decision.  

A variety of forms used by families can be found online, including ones for enrollment, athletics, bullying, safety, school change/choice transfer, free and reduced price meals, directory information opt-out, public records and more:

Frequently Requested Forms